Does It All Add Up?
week 20 ECLIPSE® v11You know that little rule we follow for keeping tax records… well that applies somewhat here as well! I can't tell you how many times I have had to pull up the entries from a week, a month or even a year ago to audit an entry made, not made, modified or deleted when auditing accounts. Every time I have to access to the accounting daily packet- "the books" the issues easily and quickly resolved!
Over the years I have had to go in and clean-up many financial departments, this is one of the 1st things I look for. Every office I have had to go in and clean-up, so to speak did not use this Daysheet or Deposit Slip, nor had any procedures to ensure charges and credits were accurately entered and reconciled. There is no telling, how much the business lost in not only in revenue but also patients!
DO NOT IGNORE THIS REPORT! The Daysheet is the staple of your bookkeeping packet. The Deposit Slip accompanies your cash and checks, so the person walking the money to the bank has the day to day numbers. It should also include copies of both patient checks, credit cards and insurance checks. Your daysheet & deposit slip report is run at the end of the day. It reveals everything that was entered, specifically who, what where and when. Your are balanced when all the money and patient visits are balanced. Here's another bonus… you also get a "collection ratio" this figure calculates what you should of-could of collected from the patient at the time of service. How's that for a front desk collections motivator. A good day, with a strong financial policy will weigh in at a 80% or above collection ratio. Anything less means more overhead and less profit.
All in all with a trained staff, a strong financial policy, a crisp balancing act and ECLIPSE® you should not have and issues. But less face it, things happen, between newly hired staff, people get tired and grumpy, it's better to have a failsafe – use the report. First and foremost it protects your investments- the patient, the business and your staff from each other.
A few seconds generating a report vs. searching through hours of what could have happened still puts you ahead of the game. If you are worried about storage and real estate save your reports to a PDF format and scan your copies of checks and receipts to an electronic file.
As long as you have books to look at and reconcile any account should something go wrong you have the tools to fix it!
goto: the View > Design > Form Letters> create or find your form from the "folders" button in the toolbar (design your forms)
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