MAILING LABEL

Label Printers and More!

week 42 ECLIPSE® v11

When clicking on the "Mailing Label Button" in the Personal Folder you are directed to the "clipboard" feature allowing you to integrate the use of a label printer. This is a very handy feature in creating file folder labels and the like. By selecting your criteria here, you can paste the data that exists in ECLIPSE to the software application of the label printer and viola, instant – accurate labels.

You can EXPORT your database in ASCII to do a mail merge with your label printer software if needed, but we actually recommend sending this file format to your printer to merge with your production mailing.

Complete the "Mailing Label Field" and you have the ability to format the appearance of the mailing label you want printed for this patient. You can use the filters search criteria to print your labels. To select formats for "bulk or marketing mailing labels". In other words sometimes you can be specific in a mailer to each and every patient such as sending birthday cards, or when sending a marketing piece to a household , the label scan be generated in the format of "The Smith Family", "The Jones Family", etc..

You can print a grouping of mailing labels from the Report menu. Labels are printed three across per line. If you have a laser printer, check Output to laser printer in the Options checkbox. The Use patient label status and Include patients labeled "Only if specific search" checkboxes should be marked if you want labels to print based on the mailing label status set in the patient's Personal folder. By default, the list includes all patients & is in alphabetical order. Use data filters to restrict the search and select sort criteria. In general, labels should be 3 across on 9 1/2" backing. Label size should be 2 1/2" x 15/16". For dot matrix printers, the Avery order# is 4144; for laser and other printers, the Avery order# is 5160. (Note test a blank page on current labels available from your office supply store- they are not all the same and margin differ greatly)

Choose "Only if filtered search" to suppress label printing when you print labels for ALL patients. This helps to avoid sending copies of a mailing to every member of a family. Labels will be printed as noted above if you choose "any search criteria. In other words, if you print mailing labels by provider, a label will print for the patient. Choose "DO NOT PRINT" to completely suppress label printing.

goto: Patient Folder> Personal Tab> Mailing Label Button (Brother QL570 image shown)

goto: Patient Folder> Personal Tab> Mailing Label (for individual set-up)
goto: Reports> Mailing Labels> Choose Filters (for everyone gets a label- example birthday cards)
goto: Reports> Mailing Labels> check-Use Patient Label Status> Choose Filters (for sending marketing one per household)